Safety Director
Wants to know a gap exists before an unlicensed crew is on site — not after.
Owns CDM 2015 compliance and site access sign-off.
Built for UK commercial construction
Stop chasing certificates. Start verifying automatically.
Subato reads every subcontractor's insurance certificate, licence and safety record the moment it lands, checks it against your project's requirements, and flags what's missing — inside Procore, before it becomes your liability. It's also built to sit inside the Golden Thread the Building Safety Act now requires, so subcontractor compliance stops being a spreadsheet and starts being part of your statutory record.
10 hrsgiven back per PM, per week
20%+cut in compliance admin cost
<60 secto verify a certificate
COI · Steelwork Ltd
auto-scanned
Certificate of Insurance
GENERAL LIABILITY£2.0M ✓
EMPLOYERS' LIABILITY£10.0M ✓
POLICY EXPIRY14 days overdue
TRADE LICENCEVerified ✓
Flagged — action needed
Policy expired 27 Jun 2026 · site access blocked
The pain point
Compliance drift is a spreadsheet problem hiding a legal one.
Mid-sized commercial contractors run hundreds of subcontractors across live sites. Every one of them needs a current certificate of insurance, an up-to-date trade licence and valid safety training on file — and any gap is your risk, not theirs.
01
Manual chasing
Office admins spend hours a week emailing subcontractors for renewed certificates, then manually re-keying limits and dates against project requirements.
02
Compliance blind spots
A certificate that lapses between reviews can put an unlicensed or uninsured crew on site — exposing the firm to fines, claims and insurance premium hikes.
03
Office-to-site noise
Chasing paperwork means constant back-and-forth between the office and the field, pulling project managers away from actually running the job.
Why this matters more than ever
The Building Safety Act just made subcontractor compliance statutory, not optional.
The Building Safety Act 2022 requires a "golden thread" — a reliable, digital, single source of truth for safety-critical information — maintained across a building's life, for every higher-risk building in England. It's overseen by the Building Safety Regulator, and it's backed by billions of pounds of mandated investment in how UK construction records and proves compliance. Subato is built to be the part of that thread that currently lives in email and spreadsheets.
GOLDEN THREAD-READY
Not just a checklist — a record
Every verification is timestamped, versioned against the ruleset that produced it, and exportable. That's the audit trail a regulator, insurer, or principal contractor can actually stand behind — not a folder of PDFs someone hopes is current.
STATUTORY, NOT OPTIONAL
Becomes infrastructure, not admin
Once subcontractor compliance sits inside your Golden Thread record, it stops being a "nice-to-have" tool you could drop in a budget review. Removing it means breaking part of a legal record — a very different conversation.
BUILT TO SCALE WITH THE MANDATE
Ahead of where regulation is heading
Golden Thread duties currently apply to higher-risk buildings, and the scope of what the Building Safety Regulator expects has been widening. The same compliance engine covers every project on your roster today, ready for whichever ones fall in scope next.
Subato is not a legal service and does not determine Building Safety Act scope or duty-holder status for a given project — that's a conversation for your Principal Designer or Principal Contractor. What it does is make sure the subcontractor compliance evidence within your control is accurate, current, and ready to hand over the moment it's asked for.
How it works
One plugin. Zero change to how your team already works.
Subato installs into Procore's subcontractor and document tools directly — nobody has to learn a new system or leave the platform they're already in.
1
Connect
Install Subato from the Procore App Marketplace and authorise read access to your subcontractor directory, documents and compliance tool. Takes minutes, not a rollout.
2
Ingest
A subcontractor uploads or emails a COI, licence or safety record. Subato's OCR and AI engine reads it in seconds — insured name, coverage types, limits, expiry dates, licence numbers.
3
Verify
Extracted data is checked against your project's specific requirements — minimum coverage, licence class, required training — and against public licensing registers where available.
4
Alert & record
Gaps are flagged to the PM instantly, verified status is written back into the subcontractor's Procore record, and renewal deadlines are tracked automatically before they lapse.
Live · monitoring active
Runs continuously, not on a review cycle
Every certificate is watched from the day it's uploaded to the day it lapses.
No more quarterly insurance audits catching a gap three months too late. Subato re-checks expiry windows daily against your project calendar, so renewal outreach starts the moment it's needed — not when someone remembers to look.
- ✓ Daily re-evaluation against every active ruleset
- ✓ 30-day renewal window flagged automatically
- ✓ Status pushed to Procore the moment it changes
See it in your workflow
This is Subato, running inside Procore.
Pick a subcontractor, then run a live verification. Subato extracts the certificate's fields and checks them against this project's requirements in real time.
Riverside Quarter · Subcontractors
Steelwork LtdStructural steel
Brightspark ElectricalElectrical
Thameside GroundworksGroundworks
Apex ScaffoldingAccess & scaffold
CladdTech FacadesEnvelope
Steelwork Ltd
Structural steel · Package 4B
📄
COI_SteelworkLtd_2026.pdf
Uploaded by subcontractor · 340 KB
Subato compliance checkVerified against Riverside Quarter's project requirements
Run a verification to see the result here.
Integrations
Built for the platforms your office already runs.
Subato doesn't ask anyone to switch systems. It plugs into the project management tools UK commercial contractors already have open all day.
PC
ProcoreDeep integration · marketplace app
viewing ↓
AB
Autodesk BuildCompliance API
viewing ↓
BT
BuildertrendCompliance API
viewing ↓
CE
Access Coins EvoIn development
viewing ↓
Subato panel · embedded
Riverside Quarter · Package 4B
Built around the people who own the problem
Three roles, one shared frustration with paperwork.
Subato is built for whoever currently owns "chase the certificates" as an unofficial part of their job.
Operations Manager
Wants the 10 hours a week currently spent chasing renewals back on the schedule.
Runs subcontractor onboarding across multiple live packages.
Finance / Insurance
Wants one avoided claim to keep paying for the tool, every year, without a re-pitch.
Owns premium exposure and contract risk across the portfolio.
Why it pays for itself
One avoided incident covers the subscription for years.
Construction runs on thin margins. Subato is priced against the admin hours and liability it removes — not against your headcount.
20%+reduction in compliance administration time, typical for a 150+ subcontractor roster
10 hrsreturned to each project manager weekly, previously spent chasing paperwork
1avoided site-access incident or insurance claim typically exceeds the annual cost of Subato
<60 secfrom certificate upload to verified or flagged status, versus days by email
Pricing
Priced for mid-sized contractors, not enterprise procurement cycles.
Your first 3 projects are free, at any scale — no subcontractor cap, no trial clock. Every plan after that includes the Procore plugin, OCR document ingestion, and automatic renewal tracking, with no per-seat licensing on the office side.
NO CARD NEEDED
Free
Your first 3 projects, on the house — at any scale.
£0/forever
- First 3 projects free, unlimited subcontractors on each
- Full COI, licence & training verification
- Procore plugin included
- Email renewal alerts
- No time limit, no card on file
Starter
Single-site contractors getting off spreadsheets.
£249/month
- Up to 40 active subcontractors
- COI, licence & training verification
- Procore plugin included
- Email renewal alerts
MOST CHOSEN
Growth
Mid-sized commercial contractors running multiple sites.
£690/month
- Up to 250 active subcontractors
- Everything in Starter
- Custom requirement rulesets per project
- Public licensing register checks
- Priority Procore sync
Enterprise
Portfolio contractors with multi-platform estates.
Custom
- Unlimited subcontractors
- Autodesk Build / multi-platform deployment
- Dedicated compliance API access
- SSO, audit export, SLA support
Give your project managers their week back.
See Subato verify a real certificate against one of your live projects in 20 minutes.
Get in touch
Talk to us before you talk to procurement.
Tell us about your roster and your current process, and we'll show you what Subato would flag on day one.
Every enquiry reaches the same inbox — no ticket queue, no sales bot. Prefer to skip the form?
info@subato.co.uk- →Demos are run against a sample of your own subcontractor documents, not a canned deck.
- →Free-tier sign-ups get a response within one working day.
- →UK-based team, UK-hosted data.